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ROLE: Project Coordinator
REPORTING TO: Programme Lead
CONTRACT: 9-month contract
LOCATION: Dublin, Hybrid 3 days in office
ABOUT THE ROLE:
The Project Coordinator will play a key role supporting the organisations transformation portfolio; working closely with and reporting directly to the Programme Lead. This role ensures the smooth running of programme operations through high-quality coordination, documentation, scheduling, and stakeholder support.
The Project Coordinator will help maintain pace and organisation across multiple workstreams by preparing executive-ready materials, managing meeting logistics, tracking actions, and supporting governance processes.
Key Responsibilities:
- Create high-quality decks, reports and supporting documents for senior internal and external stakeholders.
- Manage scheduling, meeting coordination, agenda preparation and follow‑up actions across multiple workstreams.
- Support governance processes, including maintaining RAID logs, status updates and tracking deliverables.
- Assist in the preparation of programme reporting packs and materials for leadership forums.
- Coordinate activities with cross-functional teams.
- Maintain strong organisation and documentation standards across programme files, trackers and templates.
- Provide administrative and logistical support to the Programme Lead to ensure smooth programme delivery.
- Contribute to embedding structure, discipline and consistency as the transformation environment matures.
ABOUT THE PERSON:
A highly organised and proactive individual who thrives in a fast-paced, structured environment. They will be detail‑oriented, capable of managing multiple activities simultaneously, and comfortable supporting senior stakeholders.
Required Skills and Competencies:
- Strong organisational and coordination skills with excellent attention to detail.
- Ability to prepare polished PowerPoint decks and written materials.
- Confident scheduling, planning and managing logistics across multiple stakeholders.
- Strong communication skills and ability to engage professionally across teams.
- Comfortable working with delivery frameworks, governance templates and programme trackers.
- A proactive, dependable team member who can operate with discretion and maturity.
- Availability for 3 days onsite per week.
Experience and Qualifications:
- 2–4 years’ experience in a coordination, project support, PMO or administrative support role.
- Experience supporting projects or programmes in a structured environment.
- Strong proficiency in MS Office, particularly PowerPoint, Excel and Teams.
- Experience in regulated, operational or high‑visibility environments is an advantage.
